September & October - the busy season!!

1. At the start of the year, print out and read all of the entry forms for Children's Honor Choir, Middle School Honor Choir and All-State Choir.  Each set of forms has specific signatures that need to be obtained, as well as entry guidelines that must be followed.

2. Order the music that you will need for Children's Honor Choir.  The number of students you can send depends on the size of your school.  Order enough copies for all of your students as well as yourself! 

3. Order all of the music for Middle School Honor Choir.  Overestimate the number of students who might make the choir so that you will have enough.  There isn't enough time between the adjudication and the event to order the music then.

4. In September you will receive a "cuts" CD which will have the recordings that you are to use for your All-State recordings.  The Middle School cuts will come with the rehearsal CD's and a "Do not open until" date on the CD. Your students should already know, or be learning the music, but now you can begin having them practice with the cuts CD in class.

5. In October you should begin recording your students for both Middle School Honor Choir and All-State choir.  The entries will be due IN HAND to the vocal chair on a set date on the calendar.  This date is non-negotiable, and must be adhered to.  If you are mailing your entries across the state, make sure that you allow enough time for them to arrive.  If you are hand delivering them, make arrangements with the Vocal VP for delivery options.

6. Recording Guidelines:  Using the cuts CD, record your students.  Each entry should be on a separate CD that is clearly labeled with the student's name, voice part and school.  The first 2 tracks should be the audition cuts, and the final track should be the director's voice saying...

7. Once you have finished your recordings, you need to send the recordings, commitment forms and copies of the entry form to the Division Vice President.  DO NOT SEND THEM YOUR ENTRY FEE CHECK!!  The checks and entry forms go to the PO Box listed on the "Contacts" section of the Web site.

8. If you send your recordings in for adjudication, you are required to serve as a judge on for that event.  Middle School Honor choir is judged on a Friday afternoon in late October and the 1st round of All-State adjudication is usually the same week.  Please consult the division calendar for exact dates and locations.  The top 25 in each section are selected for All-Region, and their recordings are sent on to be judged for All-State along with the other regions in the state.  The top 20 are taken in each section for Middle School Honor Choir.

9. Prior to the adjudication, you should be on the lookout for information regarding judging assignments, and if nothing is received, contact your Division VP.

10. After the 1st round of All-State judging, there will be a second round of judging for a spot in the All-State choir.  If you have a student in the running for All-State Choir, you are required to be at the adjudication.  The Division VP will contact you about judging assignments.

11. Once the second round of All-State judging is complete, the results will be posted on the TPSMEA web site in the "Members" section.  The top 40 in each section make it into the All-State Choir.

12. Once you know which of your students made region and state, order any music that you will need for the concert.  Repertoire lists will be posted on the web site.