The handbook is the record of TPSMEA's policies and procedures for contests.

The TPSMEA Handbook of Policies and Procedures is available in Adobe pdf: TPSMEA Handbook

Please contact Ron if you encounter any problems in downloading these file.

These documents are the Constitution and By-Laws of the Texas Private School Music Educators Association and explain how TPSMEA operates.

TPSMEA Constitution passed January, 2009

TPSMEA By-Laws passed January, 2009

-------------------------------------------------------------------------------------------------

Membership and Contest Payment information

 1.  Please make sure your membership for current year is paid before registering for a contest.  If you’re not sure, go to your membership page and look at the “Print your Membership Invoice” link.  If it says “Membership fee has been paid” we have received your membership fee for this year.  TPSMEA membership year runs from July 1 to June 30. 

Important - Your membership dues must be paid in full or your students will not be judged or allowed to perform.  Also, all entry fees must be paid by the time of adjudication or your students will not be judged or allowed to perform.

2.  Your invoice and your payment should match.  The delete function is operating on solochair and should be used to remove students who are not auditioning before the registration closing date.  The delete function will cancel the entry and we will remove it after the contest closes.  The delete function will not work after the registration closing date or after you’re payment has been credited.  You will need to email the site host or the Executive Director any changes that need to be made after the registration closing date.  TPSMEA does not refund registration fees after the registration closing date for a contest.

3.  A credit card can be used to pay for all contest entries by accessing the PayPal portal found on the Forms page of tpsmea.org.  You need to notate PayPal with what contest/s you are paying.  If you’re paying for multiple contests at the same time in the note section of PayPal you need to notate how much you are paying on which contest.  TPSMEA collects money for membership and several contests at the same time, so please make sure TPSMEA know where to credit the payment.

4.  If you use PayPal to pay for a contest you do not need to mail a copy of the invoice.  PayPal automatically sends an email stating you made a payment with PayPal.  No other notification on your part is necessary.

5.  If your school's business office or another school employee pays your membership dues or entry fee using PayPal, please make sure TPSMEA knows what school is making the payment.  Please use the note section of PayPal to notate the school and the event.

6. If making a payment by check, please include a copy of the invoice so TPSMEA knows where to credit the payment.  Make sure you explain this to your business office and they know to include a copy of the invoice with the payment.

7.  Do NOT send mail which needs a signature.  If you want to send mail certified, please waive the signature requirement.  You will not get credit for the payment for days or weeks.  If you want to send mail certified, registered, etc. make sure you waive the signature requirement.